Collaboration Council

The Sloan Foundation has granted us a no-cost extension through December 2024 and the CoCo held a discussion about ways to spend the remaining funds. The Collaboration will receive a survey for feedback regarding this matter. Nita and Tim will have a meeting with Sloan in early January to discuss the potential of SEISMIC 2.0. The CoCo also discussed potential ways for other institutions to be part of SEISMIC 2.0 and what the involvement of current CoCo members could look like beyond December 2023, during this transition period.

For CoCo’s October Meeting we discussed the next steps for SEISMIC as SEISMIC 1.0 comes to an end. SEISMIC Central submitted a short summary to Sloan along with the request to extend the timeline for spending existing SEISMIC funds. There is a chunk of money remaining that may have to be spent by the end of December 2023; however, the hope is that the extension will allow the SEISMIC Central personnel (specifically program manager and project assistant) to be funded through summer 2024. If the extension is not granted then the CoCo discussed having a final meeting and working retreat during the beginning of December to develop materials, share out, engage in grant writing, or other tasks to help wrap up SEISMIC 1.0 and put us in a good position for SEISMIC 2.0.

For the CoCo’s September meeting, we discussed progress towards establishing a transitional SEISMIC leadership team and ongoing work to extend the original SEISMIC proposal. In addition, we reviewed some responses from the Working Group leadership about the status of their current efforts and what they envision SEISMIC 2.0 to look like. Finally, we reviewed feedback from the 2023 Summer Meeting to evaluate what participants want to see as public outputs of the SEISMIC Project. Going forward, the CoCo will prepare a survey to learn more about what the community would like to see and gauge who would be interested in collaborating on these outputs.

During our August CoCo meeting, we continued to discuss the plans for wrapping up SEISMIC 1.0 and determined next steps for building SEISMIC 2.0. The CoCo will meet with SEISMIC leaders who have indicated that they want to guide SEISMIC 2.0 planning to review possible funding sources, especially those that will enable us to bring in new collaborators from different types of institutions. CoCo members will be reaching out to Working Groups to help summarize accomplishments from the past 5 years and determine whether they want to continue working together and what they might need for future collaborations. The CoCo plans to share more details about SEISMIC 2.0 in the December newsletter and through a presentation early in 2024.

During our July CoCo meeting, we reviewed the feedback we received from the 2023 SEISMIC Summer Meeting, including Jamboard responses, survey responses, and interview responses. After identifying themes that represent what participants value most about the SEISMIC Collaboration, we began looking toward the end of SEISMIC 1.0 and a potential SEISMIC 2.0. We developed a few concrete steps we as the CoCo can take to create momentum for the future of the collaboration and hope to have updates at our next meeting.

The CoCo worked on developing the presentation as well as designing the reflection time activities that we will engage in during the opening and closing sessions of the Summer Meeting. We designated moderators and facilitators for the activities. We also arranged our next working session during the meeting and planned a meeting to discuss future funding opportunities for SEISMIC. Lastly, we shared the rules of interaction that will be upheld during the future CoCo meetings.

This was the first CoCo meeting for members of the April 2023 – December 2023 term. With two new members and four returning members, we dedicated time to introductions and establishing meeting structures. After this, we spent time discussing what the CoCo has accomplished in the past and previous ongoing responsibilities. We also brainstormed what our current and future goals should be. Between this meeting and the next, we will be generating ideas for what the CoCo should present for the 2023 Annual Summer Meeting.

• Discussed CoCo membership for upcoming term (April – December 2023)
• Planned for Summer Meeting data collection and presentation
• Shared update on SEISMIC 2.0 plans
  

The CoCo discussed a number of items today. First, we discussed the SEISMIC summer meeting. We received a number of proposals but a majority of them were from the “Experiments” group. Given that, we will request that folks (particularly from other working groups) present a poster. Ashley will send out acceptance letters this week. We will also create a google form for folks to complete if they are requesting funds to attend the Summer meeting. We also discussed the future of SEISMIC. The SEISMIC 1.0 cycle of funding is coming to an end in December 2023, we will continue to have discussions about SEISMIC 2.0. We also discussed the current state of the Administrative Liaison Council. We ran into a few obstacles developing this Council. Moving forward, we will instead appoint a few folks that we would have reached out to for the ALC to provide feedback for SEISMIC 2.0 ideas. Lastly, we discussed the future of the CoCo. The current CoCo tenure ends in March and so Nita will advertise in the next newsletter about becoming part of the CoCo.

1. Discussed upcoming tasks for SEISMIC Summer Meeting, available budget, and brainstormed ideas for contributed presentations and workshops.
2. Checked for new submissions for the grievance form and new institutions form and any requests for letter for support for grants.
3. Reviewed available Working Group funds and made plan to connect with Working Groups who still have funds.
   
   

1. We thoroughly discussed and finalized a process for addressing grievances.
2. We finalized a process to write a summary of the CoCo meetings to share with the collaboration to hold the CoCo accountable to the collaboration.
3. Our next meeting will take place in January. Specific date TBD